Srategic Plan Timeline
Goal #1
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Goal #2
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Goal #3
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Goal #4
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Goal #5
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Goal #6
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 Oklahoma County Strategic Plan

  Timeline

Goal #1 Increased citizen involvement and understanding

OBJECTIVE #1; Implement a public information system
  • Rotate Board of County Commissioners Meetings thru July 30, 2004.
  • Develop speakers bureau, representing each elected official by September 1, 2003.
  • Create county newsletter with a defined distribution list during fiscal year 03/04.
  • Involve constituents in Strategic Planning by developing surveys, polls and constituent focus groups by June 2006.
OBJECTIVE #2; Improve Information in public areas in County Annex and other building as appropriate.
  • Revamp signage with uniform format by June 30, 2004.
  • Revamp information booth to improve accessibility, appearance, and effectiveness by June 30, 2004.
  • Improve appearance and content of posting boards immediately.
  • Utilize posters and handouts as appropriate to improve public awareness immediately and ongoing.
OBJECTIVE #3; Expand Use of Technology as a communication tool both internally and externally
  • Evaluate costs and benefits of Voice Over IP (network based telephone system)during fiscal year 2003-2004.
    Implement as appropriate during fiscal year 2004-2005
  • Streamlining video of meetings, announcements, training for internal information as well as external communication via website during fiscal year 2003-2004.
  • Video tape public meetings to be streamed over internet or televised as appropriate during fiscal year 2003-2004.
  • Utilize video conferencing during fiscal year 2004-2005.
  • Place a computerized kiosk station at each front door to enhance staffed information booth by June 2005.
  • Immediately implement on-line county forms for constituent access.
  • Evaluate feasibility of utilizing EJS (criminal justice system) for motorcycle patrol & OLETS on handheld device fiscal year 2004-2005.
  • Immediately improve web site as information source for constituents to include: surveys, video streaming, on-line account inquiry & payments for each department.

Goal #2 County Employee Development

OBJECTIVE #1: Achieve a County Human Resources Office by December 1, 2003.
  • Board of County Commissioners will appoint a Task Force to “conceptualize” the structure and function of a centralized HR Department.
  • Task force to present Board of County Commissioners with a proposed departmental structure to include each position’s tasks, budgeting requirements & operational issues.
  • Task Force members will meet with each Elected Official to address items or concerns to determine the extent of involvement with HR Department.
  • The Budget Board will meet to discuss and approve funding levels for HR Department.
  • Begin recruiting, interviewing, and staffing. October 1, 2003 for recruitment and October 22, 2003 for staffing.
OBJECTIVE #2: By June 31, 2004, implement consistent job descriptions and a compensation system between the Districts under the Board of County Commissioners.
  • Each District to develop job descriptions for all full-time positions by April 15, 2004.
  • Categorize and group similar positions between the Districts May 15, 2004.
  • Compare salaries (by position) with local and state, private and governmental entities by June 15, 2004.
  • Develop a compensation range for each (benchmark) position by June 20, 2004.
OBJECTIVE #3: Beginning June 1, 2004 and updated annually, all County employees will receive an updated County Employee Handbook.
  • When modifications are improved for inclusion in the County Handbook, post on Infozone by February 1, 2004.
  • At beginning of each year, Elected Official responsible-individual employee acknowledgement review of Handbook
  • Immediately following complete Orientation, new employees will be get a “Hard Copy” of the handbook during orientation explaining policies and questions answered at that time.
OBJECTIVE #4: County Officers will approve standardized HR Policies and Procedures June 1, 2004
  • Develop standardized employee policies for the County that meet statutory, regulatory, and administrative (rules) requirements by April 30, 2004.
  • Budget Board to approve final work product by May 30, 2004.
  • HR Representative from each office/department will receive training on HR Policies and Procedures by July 1, 2004.
OBJECTIVE #5: Receive quality improvement feedback from 25% of all County employees March 1, 2005
  • A member of the HR Department staff will develop an employee survey (designed to mold HR Department to best meet employee needs) by January 15, 2004.
  • Surveys distributed to each employee with their paycheck and will be posted on Infozone. by January 31, 2004.
  • Articles placed on Infozone, to submit survey to HR or Department Rep by March 1, 2004.
  • Each Monday in March, e-mail reminder to “Everyone”; to complete survey and submit by March 30, 2004.&nbps;Initiate by March 8, 2003.
  • All surveys gathered by March 30, 2004.
  • Begin tabulation of surveys by April 30, 2004.
OBJECTIVE #6: Implement an Employee Award and Recognition Program by May 1, 2004.
  • Receive input from Employees (thru objective #5).
  • Officers and Department Heads develop a program based on statutory and budgetary limitations by February 27, 2005.
  • Develop succession planning program for employee advancement within a county office and courthouse by Mar 15, 2004.
  • Install a comprehensive HR computer program to track employee development, training and benefits by March 15, 2004.
  • Budget Board to approve final work product by May 28, 2004.
OBJECTIVE #7: Expand a County-Wide Training and Development Program April 1, 2004.
  • Review training available through outside sources for HR related issues February 15, 2004.
  • Identify areas not sufficiently covered by outside training, where potential liability exists by February 15, 2004.
  • Develop “in-house” training opportunities for employees to reduce potential liability by February 1, 2004.
  • Have mandatory training in critical areas for officers, managers, and departmental HR personnel/Develop Training Calendar February 1, 2004.
  • Have training available for all employees March 3, 2004.
OBJECTIVE #8: IMPLEMENT HUMAN RESOURCES INFORMATION SYSTEM March 1, 2004.
  • Develop HR Link on Infozone; consider changing “benefits” to “human resources” by February 1, 2004.
  • Expand Infozone availability to all County Offices and Departments by February 1, 2004
  • Evaluate feasibility of browser based help desk application and initiate->During fiscal year 2003/2004.
  • Post training information on website initiate by February 1, 2004.
  • Post a “feedback link” under HR page for suggestion/ information-help with Objective #5 March 1, 2004.
  • Post leave information each month in the Oracle system so an employee can track paystub benefits by March 1, 2004.

GOAL #3: REVIEW FUNDING SOURCES AND REQUIREMENTS TO MAXIMIZE RETURNS TO OK COUNTY CITIZENS

OBJECTIVE #1: Identify Appropriate Source of Revenue, Have It In Place-October 1, 2004
  • Assuming County Law Enforcement sales tax passes, work with Sheriff and personnel to identify expenditures currently funded by the County General Fund that could and should be reimbursed to General Fund from sales tax revenues.
  • If May 13 issue fails, work through Board of County Commissioners (BOCC) to formulate revised sales tax issue, to take to the people to support county government.
OBJECTIVE #2: Establish Statutory Authority For Reserve Fund
  • Work with State Legislative Delegation during 2004 Session to pass a law allowing OK County to legally reserve funds for future financial crises.
OBJECTIVE #3: Maximize Use of Special Funds, Thus Freeing-up General Fund Monies
  • Each County Official and department will be requested to identify all general fund expenses that might be funded from their internal special fund balances and income. During fiscal year 2003/2004 budget cycle.
OBJECTIVE #4: Increase Level Revenues by Better Utilizing County Property Floor Space
  • Survey all floor space in ICB, determining if any space currently could be used by County functions could be made available for lease to the public by July 1, 2003.
  • Develop a plan for timely and proper disposal of surplus county property via sales or disposal by October 1, 2003.
OBJECTIVE #5: Maximize Cost Savings for OK County
  • Each OK County Elected Official will prepare annually a zero-based budget, as will the departments that answer to the BOCC.

GOAL #4: PROVIDE AND IMPROVE THE GENERAL WELFARE OF OUR CITIZENS

OBJECTIVE #1: Provide Superior Law Enforcement Service to all Citizens of OK County in Response to the Public Safety Needs by Continuing to Reduce Crime
  • Increase neighborhood patrols.
  • Increase crime prevention programs, including those specifically targeting senior citizens.
  • Improve crime offense clearance
  • Increase warrants service
OBEJECTIVE #2: Provide General and Specific Law Enforcement Needs During a County-wide Emergency
  • Sheriff’s office to coordinate the county law enforcement response in emergency situations while working with local law enforcement agencies
OBJECTIVE #3: Increase Federal Workforce Development Funds by 5% Over Current Fiscal Year Amount by Working Through the Local Elected Officials Board and the Central Oklahoma Workforce Investment Board Budget Processes
  • Review Workforce Investment Act options and develop new Workforce Development opportunities for Oklahoma County, with the possible collaboration with other jurisdictions (cities and/or counties) starting July 1, 2003
OBJECTIVE #4: Use the Information Gained From the Senior Summit to Assist in Planning our Social Services Program for FY 03.
  • Compile and publish results of Senior Summit by May 15, 2003
  • Develop and distribute data to service providers for public purposes by July 1, 2003
  • Develop strategies to implement Senior Summit Priority List, including Legislative priorities.
OBJECTIVE #5: Increase the Number of First Time Homeowner in OK County Through Programs Offered by the OK County Home Finance Authority-> at the end of each calendar year.
  • Provide increased down-payment assistance to first time homebuyers.
  • Increase awareness of county housing programs through presentations to realtors, neighborhood associations and CDHO.
  • Partner with other cities or governmental entities in order to create more incentives for rehabilitation and second-mortgage.
OBJECTIVE #6: Partner with Local Schools to Provide Assistance
  • Encourage county personnel to participate in the Volunteer Substitute Teacher Program with the Oklahoma City Public School System or other similar program within County School districts.
  • Encourage county personnel to provide up to (4) hours of mentoring per month in the school of their choice.
  • County Commissioner Districts will provide capital assistance to local districts such as parking lot improvements and other improvements as needed.

GOAL #5: BE THE ECONOMIC DEVELOPMENT LEADER FOR CENTRAL OKLAHOMA

OBJECTIVE #1: Form a County Economic Strike Force, that fully utilized the Economic Development Fund Annually. This Strike Force will identify and encourage businesses to locate in Central Oklahoma by initiating public/private business partnerships.
  • Strike Force will meet monthly with cities, towns surrounding counties and chambers of commerce to coordinate and compliment economic development efforts.
  • Employ a grant writer to access economic development funds by July 1, 2003
  • The grant writer will research grants that are available for economic development and report on grants and requirements to the BOCC by September 1, 2003
  • Grant writer will apply for grants and report on progress being made for grant funds.
OBJECTIVE #2: Annually appropriate an amount up to the Allowed by O.S. 19, Section 1101 to the Economic Development Fund on a permanent basis beginning with FY 03/04; to provide funding incentives to attract new businesses and industries to Central Oklahoma and also encourage expansion of existing business and industrial projects.
  • The Strike Force will identify incentives and funding costs
  • The Strike Force will contact potential companies and businesses that would be interested in locating in central Oklahoma.
  • The Strike Force will report to the BOCC for approval of incentive offers to companies/ businesses.
OBJECTIVE #3: OK County will coordinate with City, State and Federal Groups to build and maintain the Transportation and Infrastructure needs to promote and encourage economic development.
  • The BOCC will develop and implement an infrastructure program based upon countywide needs and economic development opportunities.
  • Each County Commissioner to develop a priority list.
  • A Five-Year Plan by December 31, 2003.
OBJECTIVE #4: OK County will invest in the Educational Needs that will make job creations a reality.
  • Oklahoma County will develop internships for college students September 1, 2003
  • BOCC to appoint a director for the Oklahoma County Internship Program August 1, 2003
  • Director will develop criteria for students to earn college credits by working with each employing department and higher education institutions by September 1, 2003
  • Director to establish reporting procedures
  • Determine statutory authority or establishing the scholarship fund and make recommendations for legislative changes December 31, 2003
  • A three-member scholarship committee will be formed to establish procedures for application and administration of the fund by July 1, 2004
  • Annual scholarship fund will be established for deserving students beginning July 1, 2004

GOAL #6: ACHIEVE INFRASTRUCTURE EXCELLENCE

OBJECTIVE #1: Construct a new parking garage and improve traffic flow in the Metro Garage-> August 1, 2004
  • Use existing architect to design the new parking garage. Plans completed by August 1, 2004
  • Begin construction after plans are completed and approved by the BOCC
  • Obtain funds, and hire a qualified contractor August 1, 2004
OBJECTIVE #2: Reduce potential for monetary losses of building content before June 30, 2003
  • Conduct a study to determine the conditions of the roofs and a needs analysis of each building by September 2003
  • Repair or replace one roof per fiscal year by a qualified contractor on all county buildings until all are complete beginning August 2004, or when funds are appropriated, ending no later than August 2006.
  • Review and update insurance coverage by June 30, 2003
OBJECTIVE 3: Better use of Storage Areas->before October 1, 2003
  • Develop procedures for discarding obsolete/non-usable equipment and other assets following resolution action by BOCC completed by July 31, 2003.
  • Hold a county wide auction within the first two weeks of September 2003 and at least once a year afterward.
OBJECTIVE #4: Improve the overall appearance of the ICB beginning after July 1, 2003
  • Provide recommendations to improve the aesthetics of the exterior of the building.
  • Install window treatments on all exterior windows after sufficient funds are appropriated no later than November 2003
  • Work with District Attorney’s office to write a “Tenant Rules and Regulations” outlining what the tenant may and may not do to the Interior/ Exterior of the building.
OBJECTIVE #5: Enhance the security and safety of Buildings
  • Determine areas of concern and complete by August 2003
  • Based on these determinations, develop a plan with implementation completed by December 31, 2003
  • Identify available funds for implementation by December 31, 2003
OBJECTIVE #6: Better utilize office/ court space->December 31, 2003
  • Complete a study detailing office space needs for the next five years by October 2003.
  • Determine how and where funds can be obtained by October, 2003
  • Hire an architect for plans and specifications after funding.
  • Implement imaging countywide.
  • Evaluate feasibility of implementing bar code inventory system during fiscal year 03/04. Implement as appropriate.
OBJECTIVE #7: Establish a preventative maintenance program in county buildings->By October 1, 2003
  • Identify “software” programs to assist in tracking maintenance and writing procedures.
  • Track compliance with the preventative maintenance program.
OBJECTIVE #8: Have adequate staffing in the Facilities Management Department->by July 1, 2003.
  • Identify staffing needs and vacancies, Facilities Management Director->By April 20, 2003
  • Identify funding needs
  • Appropriate necessary funds by July 1, 2003
  • Begin search for qualified employees and be fully staffed by August 31, 2003
  • Conduct a cost analysis of custodial operations and employee staffing reviews by July 1, 2003
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